Breakthru Beverage

  • Executive Assistant

    Company
    Allied Beverage Group
    # of Openings
    1
    Category
    Marketing
    Location
    US-NJ-Carlstadt
    ID
    2018-8819
    Type
    Regular Full-Time
  • Overview

    Provide full secretarial and administrative support for all administrative sales and marketing office operations under the direction of the Executive Manager(s).  Major responsibilities include organizing, developing, updating, maintaining and tracking sales and marketing programs, company initiatives and special projects; facilitate communication between sales and marketing management. This position interfaces with Marketing, Sales, Operations, Purchasing, Customer Service, Suppliers and Human Resources. 

    Responsibilities

    Required Duties

    • Effectively manage, coordinate and organize daily and recurring activities of the Executive Vice President.
    • Assist Executive Vice President in preparation and execution of meetings, company documents and presentations.
    • Attend to all incoming communications including phone calls and emails from suppliers, customers and industry contacts
    • Manage all scheduling matters, travel arrangements and expense reimbursement matters for the EVP.
    • Effectively and professionally interact and correspond with all levels of the organization and external contacts.
    • Responsible for the development and maintenance of the shared drive for the marketing database.
    • Run specific Diver reports as requested.
    • New Product Review: Manage and respond to all new product inquiries, record and track new products and manage physical samples.
    • Travel: Manage door to door process for travel arrangements including creating comprehensive itineraries for all employees.
    • Meeting Facilitation:  Securing meeting rooms, handle all meeting needs, manage video conferencing, create agendas, take meetings notes and prepare recaps
    • Set up new hires, i.e. office/work station, coordinate orientation/meetings with other department heads, etc.
    • Schedule and coordinate industry and corporate events

     

    Qualifications

    Must be able to:

    • Ability to maintain complete confidentiality and handle information in a professional manner
    • Demonstrate excellent communication skills (verbal, written and listening)
    • Demonstrate and exhibit high levels of professionalism
    • Demonstrate sound judgment and problem solving skills
    • Perform job duties in an accurate, proficient and timely manner
    • Attention to detail and ability to multi-task
    • Interact positively with internal and external individuals

     

    Required Skills:

    • College Degree preferred along with 5+ years of executive administrative experience
    • Knowledge of industry, market trends and competition is an asset
    • Excellent MS Office skills

    EEO Statement

    Allied Beverage Group is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics.

     

     

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